FIELD ADMINISTRATION MANAGER

Médecins Sans Frontières, founded in 1971, is an international medical humanitarian organization that provides emergency medical assistance to people affected by conflict, epidemics, disasters or exclusion from health care. Our teams are made up of tens of thousands of medical professionals, logistics, administrative and various other professions, all guided by our medical ethics and our principles of impartiality, independence and neutrality.

MSF WaCA, created in 2019, is the first MSF headquarters in Africa, and responds to the desire to reinvent the MSF movement after 50 years of humanitarian actions in the world, for more access to care, more reactivity and proactivity for greater medical coverage of affected populations in the world.

Why join us?

You are preparing to become a member of the MSF family, with over 50 years of emergency medical action that earned the Nobel Peace Prize in 1999.

We are an inclusive organization that considers social and professional well-being a right for all and provides an environment that considers the diversity of each member.

MSF WaCA claims an African anchorage that considers the local expertise with which it contributes to the implementation of its activities and makes each member, a key actor of the new dynamics of the humanitarian action in the world.

Objectives

The Field Administration Manager is responsible for the administrative management of international mobile staff files and for monitoring legal obligations, particularly regarding insurance and contractual aspects. This position is also responsible for liaising with other MSF sections and ensuring compliance with local employment legislation in the country of contract.

Specific objectives

·       Payroll management

·       Personnel administration

·       Interdepartmental coordination

Main responsibilities

Personnel administration :

• Collecting and checking administrative information for mobile staff.

• Updating HR databases and ensuring insurance cover.

Payroll management:

• Be the focal point for contracting entities and mobile international staff for all procedures relating to the payroll of international staff.

Interdepartmental coordination:

• Working with other MSF sections, HR departments and field teams.

Main activités

·       Personnel administration; IMS, flying, MIO:

In liaison with the various contracting entities, the Field Administration Manager is responsible for:

•    Collecting, entering, managing and checking information on IMS staff to compile files.

•    He/she is responsible for filing administrative documents in IMS individual files and keeping them up to date.

•    He/she is responsible for managing administrative events:

Ø  Before leaving on assignment/beginning of contract: Ensures that the formalities on recruitment are complete and correct: contract, insurance affiliation, checking that scaling is correct; Carries out the administrative briefing for the IMS.

Ø  For the duration of the assignment/contact: Manages the administration of amendments, terminations and transfers; Is responsible for the administrative monitoring of holidays, absences, leave, sickness and accidents.

Ø  At the end of the contract: Is responsible for the administrative closure of the contract: work certificate, final pay, administrative debriefing of IMSs

·       Payroll management :

•    He/she is responsible for collecting and checking the expatriate's bank details

•    He/she is the focal point for all matters relating to the payroll of international staff

•    He/she follows the procedure for requests for salary advances from international staff

·       Interdepartmental coordination :

•    He/she is the focal point for all matters relating to international staff:

With other MSF entities, with other departments and with the field.

Education

·     Degree in human resources, employment law or administrative management.

Competencies

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·       Strong communication skills.

·       Rigorous administrative management and respect for deadlines.

·       Discretion, rigour, availability....

·       Stress resistance

Professional experience required

·       At least 2 years' experience in HR administration is required, particularly in the management of HR contracts and payroll.

·       Knowledge of the international humanitarian environment or other NGOs

Languages Skills

·       Working proficiency in English and French

Computer Skills

·       MS Office suite (mainly MS Word, Excel and Powerpoint)

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MSF offers equal recruitment and development opportunities without any form of discrimination based on gender, religion, sexual orientation, ethnicity, geographical origin, physical disability or any other discriminatory ground.

Female candidates who meet the requirements are strongly encouraged to apply.

N.B.: This job description provides a framework for the main responsibilities and primary activities of the position. It is not exhaustive. Therefore, the responsibilities and activities of the position may differ from those described in this job description due to organizational and operational needs.

 Deadline: April 25th 2025 18:00 GMT
Only shortlisted candidates will be contacted.