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HR OPERATIONAL ASSISTANT CELL INTERN

  • On-site
    • ABIDJAN, Lagunes, Côte d'Ivoire
  • Operations

We are looking for an intern assistant to support the Operational Unit in administrative organization, report tracking, and document management for missions on SharePoint.

Job description

🎓 Are you a student or recent graduate in Côte d’Ivoire looking to gain hands-on experience in the humanitarian sector ? Join the MSF WaCA NextGen Talent Program and take the first step toward a meaningful and impactful career!

 

Médecins Sans Frontières (MSF) – West and Central Africa (WaCA) is part of a global medical humanitarian movement. We provide emergency medical care to people affected by crises. As the first MSF HQ based in Africa, MSF WaCA values local talent, innovation, and proactive engagement.

 

About the WaCA NextGen Talent Program

This program offers students and recent graduates in Côte d’Ivoire a chance to contribute to MSF WaCA’s mission through structured internships at our Abidjan HQ. You'll work alongside experienced professionals, receive mentorship, and be part of real humanitarian projects.

👉 Why Join ?

  •          Gain practical experience in an international humanitarian organization

  •          Receive coaching and mentorship

  •          Work in a dynamic, diverse, and inclusive environment

  •          Receive a monthly allowance and insurance coverage

Your Role in the team

Objectives

Under the supervision of the Program Manager, the Operational Cell Assistant Intern will support the cell team in various activities based on priorities.

He/She will be specifically responsible for the administrative organization of the cell (scheduling meetings, workshops, etc.), report follow-up, and will act as the focal point for tracking mission documents and ensuring their archiving on SharePoint

 

We Are Looking for: HR OPERATIONAL ASSISTANT CELL INTERN

Department: Emergency Cell/ Regular Cell

Direct Manager: Program Responsible

Assigned Mentor: Security Focal Point

Working %: 100%

Position Based in: Abidjan, HQ

Type of Contract: Fixed-Term Internship Contract under Ivorian law; (3) months Renewable

Position to be filled: As soon as possible

Main responsibilities

Administrative Organization of the Cell

  •          Plans and organizes the vacation calendar of the cell staff, meeting schedules, minutes, and sets up an online system.

  •          Coordinates with the Admin the planning of briefings and debriefings for international staff and ensures their reception and orientation during their time at the cell in Abidjan.

  •          Organizes meetings, workshops, team-building activities, or forums when MSF or external participants are invited.

Operational Reporting and Analysis Monitoring

  •          Supports the organization of Mid-Year Review (MYR) Annual budget Revision, (AROs) and is responsible for archiving these documents.

  •          Coordinates the update of strategic/context/HR documents for briefings, ensures mission documents (via Referent and Head of Mission) are available online through SharePoint, and provides related training to optimize everyone's time. Also seeks sustainable solutions to streamline, economize, and simplify the Cell's work.

Development and Maintenance of the Information Management System

  •          Organizes and files documents (both online and offline) in a well-structured system.

  •          Updates tracking tables for mission documents, planning tools, and legal documents/agreements (MOUs) to ensure timely renewal, and ensures the team uses a consistent system.

  •          Contributes to smooth communication and information sharing between the Cell based in Abidjan, headquarters, and various missions.

Support in Contract Management and Opening of International Positions

  •          Updates the “HR tracking” in collaboration with the HR Referent and Admin.

  •          Take minutes of various meetings.

  •          Prepares and follows up on equipment sent to missions (including mail locker management for outgoing packages).

  •          Ensure follow-up of appointments for the RP when needed.

Job requirements

Who can apply ?

  •          Final-year undergraduate or graduate students based in Côte d’Ivoire.

  •          Recent graduates (within the past year) Students based in Cote d’Ivoire.

Qualifications & Professional experience required

  •          Degree in Administration, Human Resources Management or equivalent / International Relations / Law.

Your Superpowers

  •          Excellent writing skills in French and English, with a strong ability to produce clear, structured documents.

  •          Very good organisational skills, rigour and sense of priorities, with a proven ability to work proactively and independently.

  •          Strong team spirit, comfortable working in multicultural and international environments.

  •          Strong motivation for emergency humanitarian aid and understanding of the issues related to the sector.

  •          Ability to work under pressure, while respecting deadlines, confidentiality and internal procedures.

  •          Working proficiency in English and French(Preferable)

  •          MS Office suite (mainly MS Word, Excel and Powerpoint)

At MSF, every talent matters!
We offer internship opportunities that are fair and inclusive, with no discrimination based on gender, religion, sexual orientation, ethnicity, geographical origin, disability, or any other factor.

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Female candidates who meet the requirements are strongly encouraged to apply.
Because diversity is our strength, and inclusion drives everything we do.

Deadline: 29th August 2025 18:00 GMT
Only shortlisted candidates will be contacted.

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